• Tender Notices

 

TENDER NOTICE FOR SECURITY, SWEEPER AND GARDENNING.

               KENDRIYA VIDYALAYA, KHURDA ROAD

Retang Colony,Jatni-752050,Dist: - Khurda,(Odisha)

Website:-www.kvkhurdaroad.org

Phone No: 0674-2490654(P&T), 2372356, Fax-0674-2492621

Ref No. F.15088/1/2011/1150/                                                                         Date:      .08.2011

 ________________________

 ________________________

                (Address)

 (Down loaded Tender forms in the website is not acceptable)

TENDER DOCUMENT

 (SECURITY SERVICES)

 Sub:    Inviting Bid for engaging Service Provider Firm for providing Manpower through service contract.

 Sir/Madam,

 The Kendriya Vidyalaya Sangathan, a centrally funded Autonomous Body, is a Society registered under Societies Registration Act, 1860. The Sangathan administers the Scheme of Kendriya Vidyalayas set up for imparting education to the children of transferable Central Govt. Employees among others.

 2.         Sealed competitive Bids are invited by the Principal, Kendriya Vidyalaya, Khurda road           from the registered Service Provider Firm for providing Manpower through service contract initially for a period of 01 (One) year, which may likely to be extended, as indicated below:

 

S.No

Category of Manpower

Nos.

Minimum qualifications and experience

1

Security Guard without arms. (Civilian).

 

 

06

8th Class pass with experience in security guard.

 An outline of tasks to be carried out by different category of manpower provided is detailed as under:

S.No

Category of Manpower

Responsibilities

1

Security Guard without arms (Civilian).

Watch and ward duty of Primary and Secondary building of the campus round the clock.

 

 

 3.         Quoted Price

 (a)                The Bidder shall quote unit rate which shall comprise of monthly remuneration. OTA rate, EPF, ESI & other statutory costs and Service Charges (including profit and administrative charges) in the format of quotation only attached (Annexure-A).

(b)               The service tax and any other such tax liable to be paid by the client shall be quoted by the bidder separately.

 (c)                Hourly rate of OTA should not exceed monthly remuneration

       30X8

(d)               The rate quoted shall be fixed for the duration of contract and shall not be subject to adjustment except the statutory provisions, if amended.

 (e)                Correction if any shall be made by crossing out, initiating, dating and rewriting.

 (f)                The bidder shall deposit Rs.5000/- in the form of Bank Guarantee valid for 135 days after the date of submission of bids or DD / Pay Order drawn in favour of VVN A/cs, Kendriya Vidyalaya, Khurda Road payable at Jatni as Earnest money along with the Bid. The earnest money shall be returned to the unsuccessful bidders after the award of contract. 

(g)               The selected firm has to furnish performance security in the form of Bank Guarantee/DD for an amount of 10% of total payment  valid for fourteen months from the date of award of the contract. The Performance security shall be submitted within 10 days from the date of Notification of Award. The earnest money shall be returned only after the Performance security is submitted by the Contracting Agency.

(h)               Telex or Facsimile Bids are not acceptable.

 4.                     Each Bidder must submit only one Bid.

5.         Validity of Bid:

 The Bid shall remain valid for a period not less than 90 days after the deadline fixed for submission of Bids.

 6.         Terms and Conditions:

 (a)                The remuneration shall be disbursed through cheque at K.V. Khurda Road premises in the presence of representative of the Principal, K.V. Khurda Road or its constituent.

(b)               The Contracting Agency will ensure payment by the 5th of every succeeding month to their employees provided to the Principal, K.V. Khurda Road as per the monthly remuneration and OTA charges quoted without any deduction.

(c)                The Contracting Agency will submit the invoice along with proof of disbursement in triplicate after making the payment to the employees provided to the Principal, K.V. Khurda Road supported with the following documents.

 

(i) Details of disbursement made to the staff furnishing cheque details for each payment.

(ii) Proof of payment of statutory obligation such as EPF, ESI, Service Tax and any other applicable tax.

 

Payment to the Contracting Agency will be released within 15 days from the date of receipt of the invoice.

 

(d)               The Contracting Agency will provide Identity Card to all his employees deputed as per the format suggested by the Indenting Office valid for the period of contract.

(e)                The Contracting Agency shall comply with all statutory obligations. Minor variations as per actual calculation will be borne by the Indentor / Client.

(f)                The normal office hours of KVS is from 7.00 am to 3.00 pm six days from Monday to Saturday. However KV reserves the right to request the services on Saturday/Holiday/beyond office hours. The Contracting Agency will be compensated by the Indenting Agency as per the rate quoted for OTA for working on Saturday/Holiday/beyond office hours. However, overtime hours in a month will not exceed 54 hours.

(g)               In case of absence on any working day, the monthly remuneration will be regulated as per the following formula:

 

Total Monthly Remuneration = Monthly remuneration –A1

 

Where, A1 = Monthly remuneration     X  Nos. of days of absence

                     Nos. of days in the month

 (h)        The candidates/Manpower provided by the Contracting Agency shall be accepted only after scrutiny by KVS. Therefore, minimum three-four bio-data shall be made available against each slot in each category. The candidates may be invited for personal discussion also. No Conveyance or any other charges will be paid by the Principal, K.V. Khurda Road. In case, none is found suitable then additional bio-data shall be made available by the Contracting Agency, promptly i.e. within 24 hours. The replacement of a Candidate on account of absence/unsuitability for KV shall be made within 24 hours.

(i)         The Contracting Agency will be required to sign a contract with the Principal, K.V. Khurda Road as per the Model Contract enclosed for ready reference. The other terms and conditions specified in the Bid document and accepted bid will also form the part of Model Agreement.

 (j)         In case of any loss, theft / sabotage caused by attributable to the personnel deployed, the KVS reserves the right to claim and recover damages from Contracting Agency.

 7.         Evaluation of Bid:

The Indenter will evaluate and compare the Bids determined to be substantially responsive i.e. which are properly signed and conform to the terms & conditions in the following manner:

 (i)         The bid will be treated as non-responsive if following documents are not attached:-

(a)        Brief profile of the company and evidence to establish that the bidder has successfully executed contracts of similar nature and magnitude in the last 3 (three) years.

(b)        Audited Balance Sheet & Profit and Loss Account.

(c )       List of clientele during last 3 years along with cost of assignment.

(d)       PAN No. and current IT clearance certificate.

(e)        Attested copy of proof of EPF registration.

(f)        Attested copy of proof of ESI registration.

(g)        Attested copy of proof of Service Tax Registration.

(h)        The bidder shall deposit Rs.5000/- in the form of Bank Guarantee valid for 135 days after the date of submission of bids or DD /Pay Order drawn in favour of VVN A/cs, Kendriya Vidyalaya, Khurda Road payable at Jatni as earnest money along with the Bid. The earnest money shall be returned to the unsuccessful bidders after the award of the contract. 

(ii)               Remuneration of Staff, quoted below minimum wages of Central Government rate, applicable for Security Services shall render the Bid disqualified for evaluation.

 (iii)             The evaluation will be done for all the items put together. Indenting Office will award the contract to the lowest evaluated responsive bidder.

 8.         Award of Contract:

 (a)    The Indenter will award the contract to the bidder whose Bid has been determined to be substantially responsive and who has offered the lowest price as per Para 7.

 (b)  The Indenter reserves the right at the time of award of contract to increase or decrease the requirement of manpower indicated in Para 1 above.

(c )       The Indenter prior to the expiration of the Bid validity period will notify the bidder whose Bid is accepted for the award of contract. The terms of the accepted offer shall be incorporated in the contract.

(d)               Notwithstanding the above, the Indenter reserves the right to accept or reject all Bids and to cancel the bidding process and reject all Bids at any time prior to the award of the contract.

 9.         Last date and time of receipt of Bids.

             You are requested to submit the Sealed Bids superscribed on the envelope as “Bids for providing SECURITY SERVICES on service charges basis” due on 01.09.2011 latest by 12.00 noon. Sealed Bids will be opened on 02.09.2011 at 10.00 a.m.

             The Indenter looks forward to receive the Bid in the format of Bid attached only and appreciate the interest of the service provider in the K.V.

 (Down loaded Tender forms in the website is not acceptable)

TENDER DOCUMENT

(SWEEPING SERVICES)

 Sub:    Inviting Bid for engaging Service Provider Firm for providing Manpower through service contract. 

Sir/Madam,

 The Kendriya Vidyalaya Sangathan, a centrally funded Autonomous Body, is a Society registered under Societies Registration Act, 1860. The Sangathan administers the Scheme of Kendriya Vidyalayas set up for imparting education to the children of transferable Central Govt. Employees among others.

 2.         Sealed competitive Bids are invited by the Principal, Kendriya Vidyalaya, Khurda road           from the registered Service Provider Firm for providing Manpower through service contract initially for the period 01 (One) year, which may likely to be extended, as indicated below: 

S.No

Category of Manpower

Minimum qualifications and experience

1

03 Sweepers without material

8th Class pass with experience in sweeping

 

2

03 Sweepers with material

8th Class pass with experience in sweeping

 

 An outline of tasks to be carried out by different category of manpower provided is detailed asunder:

S.No

Category of Manpower

Responsibilities

1

03 Sweepers without material

Cleaning of Primary and Secondary building & campus

 

2

03 Sweepers with material

Cleaning of Primary and Secondary building & campus

 

 3.         Quoted Price

 (a)                The Bidder shall quote unit rate which shall comprise of monthly remuneration. OTA rate, EPF, ESI & other statutory costs and Service Charges (including profit and administrative charges) in the format of quotation only attached (Annexure-A).

(b)               The service tax and any other such tax liable to be paid by the client shall be quoted by the bidder separately.

(c)                Hourly rate of OTA should not exceed monthly remuneration

       30X8

(d)               The rate quoted shall be fixed for the duration of contract and shall not be subject to adjustment except the statutory provisions, if amended. 

(e)                Correction if any shall be made by crossing out, initiating, dating and rewriting. 

(f)                The bidder shall deposit Rs.2500/- in the form of Bank Guarantee valid for 135 days after the date of submission of bids or DD / Pay Order drawn in favour of VVN A/cs, Kendriya Vidyalaya, Khurda road payable at Jatni as Earnest money along with the Bid. The earnest money shall be returned to the unsuccessful bidders after the award of contract. 

(g)               The selected firm has to furnish performance security in the form of Bank Guarantee/DD for an amount of 10% of total payment  valid for fourteen months from the date of award of the contract. The Performance security shall be submitted within 10 days from the date of Notification of Award. The earnest money shall be returned only after the Performance security is submitted by the Contracting Agency. 

(h)               Telex or Facsimile Bids are not acceptable.

 4.         Each Bidder must submit only one Bid.

 5.         Validity of Bid:

 The Bid shall remain valid for a period not less than one year after the deadline fixed for submission of Bids.

 6.         Terms and Conditions:

 (a)                The remuneration shall be disbursed through cheque at  Kendriya Vidyalaya, Khurda road premises in the presence of representative of the Principal, Kendriya Vidyalaya, Khurda road or its constituent.

(b)               The Contracting Agency will ensure payment by the 5th of every succeeding month to their employees provided to the Principal, Kendriya Vidyalaya, Khurda road as per the monthly remuneration and OTA charges quoted without any deduction.

(c)                The Contracting Agency will submit the invoice along with proof of disbursement in triplicate after making the payment to the employees provided to the Principal, Kendriya Vidyalaya, Khurda road supported with the following documents.

 (i) Details of disbursement made to the staff furnishing cheque details for each payment.

(ii) Proof of payment of statutory obligation such as EPF, ESI, Service Tax and any other applicable tax.

 Payment to the Contracting Agency will be released within 15 days from the date of receipt of the invoice. 

(d)               The Contracting Agency will provide Identity Card to all his employees deputed as per the format suggested by the Indenting Office valid for the period of contract.

(e)                The Contracting Agency shall comply with all statutory obligations. Minor variations as per actual calculation will be borne by the Indentor / Client.

(f)                The normal office hours of KVS is from 7.00 am to 3.00 pm six days from Monday to Saturday. However KV reserves the right to request the services on Saturday/Holiday/beyond office hours. The Contracting Agency will be compensated by the Indenting Agency as per the rate quoted for OTA for working on Saturday/Holiday/beyond office hours. However, overtime hours in a month will not exceed 54 hours.

(g)               In case of absence on any working day, the monthly remuneration will be regulated as per the following formula:

 Total Monthly Remuneration = Monthly remuneration –A1

 Where, A1 = Monthly remuneration     X  Nos. of days of absence

                     Nos. of days in the month

(h)        The candidates/Manpower provided by the Contracting Agency shall be accepted only after scrutiny by KVS. Therefore, minimum three-four bio-data shall be made available against each slot in each category. The candidates may be invited for personal discussion also.  No Conveyance or any other charges will be paid by the Principal, Kendriya Vidyalaya, Khurda road. In case, none is found suitable then additional bio-data shall be made available by the Contracting Agency, promptly i.e. within 24 hours. The replacement of a Candidate on account of absence/unsuitability for KV shall be made within 24 hours.

(i)         The Contracting Agency will be required to sign a contract with the Principal, K.V.Khurda Road as per the Model Contract enclosed for ready reference. The other terms and conditions specified in the Bid document and accepted bid will also form the part of Model Agreement. 

(j)         In case of any loss, theft / sabotage caused by attributable to the personnel deployed, the KVS reserves the right to claim and recover damages from Contracting Agency.

 7.         Evaluation of Bid:

 The Indenter will evaluate and compare the Bids determined to be substantially responsive i.e. which are properly signed and conform to the terms & conditions in the following manner:

 (i)         The bid will be treated as non-responsive if following documents are not attached:-

(a)        Brief profile of the company and evidence to establish that the bidder has successfully executed contracts of similar nature and magnitude in the last 3 (three) years.

(b)        Audited Balance Sheet & Profit and Loss Account.

(c )       List of clientele during last 3 years along with cost of assignment.

(d)       PAN No. and current IT clearance certificate.

(e)        Attested copy of proof of EPF registration.

(f)        Attested copy of proof of ESI registration.

(g)        Attested copy of proof of Service Tax Registration.

(h)        The bidder shall deposit Rs.2500/- in the form of Bank Guarantee valid for 135 days after the date of submission of bids or DD /Pay Order drawn in favour of VVN A/cs, Kendriya Vidyalaya, Khurda Road payable at Paradip as earnest money along with the Bid. The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

 (ii)               Remuneration of Staff, quoted below minimum wages of Central Government rate, applicable for Sweeping Services shall render the Bid disqualified for evaluation.

 (iii)             The evaluation will be done for all the items put together. Indenting Office will award the contract to the lowest evaluated responsive bidder.

8.         Award of Contract:

 (a)    The Indenter will award the contract to the bidder whose Bid has been determined to be substantially responsive and who has offered the lowest price as per Para 7.

 (b)  The Indenter reserves the right at the time of award of contract to increase or decrease the requirement of manpower indicated in Para 1 above.

(c )       The Indenter prior to the expiration of the Bid validity period will notify the bidder whose Bid is accepted for the award of contract. The terms of the accepted offer shall be incorporated in the contract.

 (d)               Notwithstanding the above, the Indenter reserves the right to accept or reject all Bids and to cancel the bidding process and reject all Bids at any time prior to the award of the contract.

 9.         Last date and time of receipt of Bids.

             You are requested to submit the Sealed Bids super scribed on the envelope as “Bids for providing SWEEPING SERVICES on service charges basis” due on 01.09.2011 latest by 12.00 noon. Sealed Bids will be opened on 02.09.2011 at 10.00 a.m.

             The Indenter looks forward to receive the Bid in the format of Bid attached only and appreciate the interest of the service provider in the K.V.

                                                                      

(Down loaded Tender forms in the website is not acceptable)

TENDER DOCUMENT

(GARDENIG SERVICES)

 Sub:    Inviting Bid for engaging Service Provider Firm for providing Manpower through service contract.

 Sir/Madam,

 The Kendriya Vidyalaya Sangathan, a centrally funded Autonomous Body, is a Society registered under Societies Registration Act, 1860. The Sangathan administers the Scheme of Kendriya Vidyalayas set up for imparting education to the children of transferable Central Govt. Employees among others.

 2.         Sealed competitive Bids are invited by the Principal, Kendriya Vidyalaya, Khurda Road          from the registered Service Provider Firm for providing Manpower through service contract initially for the period 01 (One) year, which may likely to be extended, as indicated below:

 

S.No

Category of Manpower

Minimum qualifications and experience

1

01 Gardener

8th Class pass with experience in gardening

 

 

 

 An outline of tasks to be carried out by different category of manpower provided is detailed asunder:

S.No

Category of Manpower

Responsibilities

1

01 Gardener

Gardening & grass cutting in the Vidyalaya campus

 

 

 

 3.         Quoted Price

 (a)                The Bidder shall quote unit rate which shall comprise of monthly remuneration. OTA rate, EPF, ESI & other statutory costs and Service Charges (including profit and administrative charges) in the format of quotation only attached (Annexure-A).

(b)               The service tax and any other such tax liable to be paid by the client shall be quoted by the bidder separately. 

(c)                Hourly rate of OTA should not exceed monthly remuneration

      30X8

(d)               The rate quoted shall be fixed for the duration of contract and shall not be subject to adjustment except the statutory provisions, if amended. 

(e)                Correction if any shall be made by crossing out, initiating, dating and rewriting.

 (f)                The bidder shall deposit Rs.1000/- in the form of Bank Guarantee valid for 135 days after the date of submission of bids or DD / Pay Order drawn in favour of VVN A/cs, Kendriya Vidyalaya, Paradip Port payable at Paradip as Earnest money along with the Bid. The earnest money shall be returned to the unsuccessful bidders after the award of contract.

 (g)               The selected firm has to furnish performance security in the form of Bank Guarantee/DD for an amount of 10% of total payment  valid for fourteen months from the date of award of the contract. The Performance security shall be submitted within 10 days from the date of Notification of Award. The earnest money shall be returned only after the Performance security is submitted by the Contracting Agency.

(h)               Telex or Facsimile Bids are not acceptable.

 4.         Each Bidder must submit only one Bid.

5.         Validity of Bid:

The Bid shall remain valid for a period not less than one year after the deadline fixed for submission of Bids.

 6.         Terms and Conditions:

 (a)                The remuneration shall be disbursed through cheque at K.V. Khurda Road premises in the presence of representative of the Principal, K.V. Khurda Road or its constituent.

(b)               The Contracting Agency will ensure payment by the 5th of every succeeding month to their employees provided to the Principal, K.V. Khurda Road as per the monthly remuneration and OTA charges quoted without any deduction.

(c)                The Contracting Agency will submit the invoice along with proof of disbursement in triplicate after making the payment to the employees provided to the Principal, Khurda Road supported with the following documents.

 (i) Details of disbursement made to the staff furnishing cheque details for each payment.

(ii) Proof of payment of statutory obligation such as EPF, ESI, Service Tax and any other applicable tax.

 Payment to the Contracting Agency will be released within 15 days from the date of receipt of the invoice.

(d)               The Contracting Agency will provide Identity Card to all his employees deputed as per the format suggested by the Indenting Office valid for the period of contract.

(e)                The Contracting Agency shall comply with all statutory obligations. Minor variations as per actual calculation will be borne by the Indentor / Client.

(f)                The normal office hours of KVS is from 7.00 am to 3.00 pm six days from Monday to Saturday. However KV reserves the right to request the services on Saturday/Holiday/beyond office hours. The Contracting Agency will be compensated by the Indenting Agency as per the rate quoted for OTA for working on Saturday/Holiday/beyond office hours. However, overtime hours in a month will not exceed 54 hours.

(g)               In case of absence on any working day, the monthly remuneration will be regulated as per the following formula:

 

Total Monthly Remuneration = Monthly remuneration –A1

 

Where, A1 = Monthly remuneration     X  Nos. of days of absence

                     Nos. of days in the month

 (h)        The candidates/Manpower provided by the Contracting Agency shall be accepted only after scrutiny by KVS. Therefore, minimum three-four bio-data shall be made available against each slot in each category. The candidates may be invited for personal discussion also.  No Conveyance or any other charges will be paid by the Principal, K.V. Khurda Road. In case, none is found suitable then additional bio-data shall be made available by the Contracting Agency, promptly i.e. within 24 hours. The replacement of a Candidate on account of absence/unsuitability for KV shall be made within 24 hours.

(i)         The Contracting Agency will be required to sign a contract with the Principal, K.V. Khurda Road as per the Model Contract enclosed for ready reference. The other terms and conditions specified in the Bid document and accepted bid will also form the part of Model Agreement.

(j)         In case of any loss, theft / sabotage caused by attributable to the personnel deployed, the KVS reserves the right to claim and recover damages from Contracting Agency.

 7.         Evaluation of Bid:

 The Indenter will evaluate and compare the Bids determined to be substantially responsive i.e. which are properly signed and conform to the terms & conditions in the following manner:

(i)         The bid will be treated as non-responsive if following documents are not attached:-

(a)        Brief profile of the company and evidence to establish that the bidder has successfully executed contracts of similar nature and magnitude in the last 3 (three) years.

(b)        Audited Balance Sheet & Profit and Loss Account.

(c )       List of clientele during last 3 years along with cost of assignment.

(d)       PAN No. and current IT clearance certificate.

(e)        Attested copy of proof of EPF registration.

(f)        Attested copy of proof of ESI registration.

(g)        Attested copy of proof of Service Tax Registration.

(h)        The bidder shall deposit Rs.1000/- in the form of Bank Guarantee valid for 135 days after the date of submission of bids or DD /Pay Order drawn in favour of VVN A/cs, Kendriya Vidyalaya, Khurda Road payable at Jatni as earnest money along with the Bid. The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

 (ii)               Remuneration of Staff, quoted below minimum wages of Central Government rate, applicable for Gardening Services shall render the Bid disqualified for evaluation.

(iii)             The evaluation will be done for all the items put together. Indenting Office will award the contract to the lowest evaluated responsive bidder.

 8.         Award of Contract: 

(a)    The Indenter will award the contract to the bidder whose Bid has been determined to be substantially responsive and who has offered the lowest price as per Para 7.

 (b)  The Indenter reserves the right at the time of award of contract to increase or decrease the requirement of manpower indicated in Para 1 above.

(c )       The Indenter prior to the expiration of the Bid validity period will notify the bidder whose Bid is accepted for the award of contract. The terms of the accepted offer shall be incorporated in the contract.

 (d)               Notwithstanding the above, the Indenter reserves the right to accept or reject all Bids and to cancel the bidding process and reject all Bids at any time prior to the award of the contract.

 9.         Last date and time of receipt of Bids.

             You are requested to submit the Sealed Bids superscribed on the envelope as “Bids for providing GARDENING SERVICES on service charges basis” due on 01.09.2011 latest by 12.00 noon. Sealed Bids will be opened on 02.09.2011 at 10.00 a.m.

             The Indenter looks forward to receive the Bid in the format of Bid attached only and appreciate the interest of the service provider in the KV.

   Yours faithfully,

                                                                                                                Principal

                      KV Khurda Road


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Kendriya Vidyalaya Khurda Road

Tender Notice

Sealed tenders are invited for offering contract for out-sourcing the services for

Cleaning/sweeping/Gardenning/Security services and electric & Civil Maintainance in the Vidyalaya. Sealed tender should reach this office 15 days of publication of this notice in News paper. The tender form / document can be obtained from the office of the above mentioned address on all working days (between 10.00 a.m to 1.00 p.m) againstnon-refundable payment of Rs. 500/-(Rupees  Five hundred only) in cash. A lump sum of rs. 2000/- (Rupees two thousend only) will have to be deposited as earnest money which is refundable in case of non-selection/will be refundaed after the completion of the contract in case of selection after security.

Principal

 

  Sealed tenders in the prescribed form are invited from the reputed registered and experienced firms for the supply  of following items:-
02
    (i)Various types of furnitures
    (ii)Computer peripherals
    (iii)Annual Maintainance contract of various brands of computers
03

The  prescribed forms terms and conditions with specifications can be had from the office of the undersigned on payment of Rs. 200/- from 10:00 a.m to 12.30 p.m. of every working day. Tenders accompanied with Income Tax, Sales Tax, Vat clearance certificates and TIN No will be received up to 2.00 pm on 31st Aug. 2008.

04 The undersigned reserves the right to reject any tender without assigning any reason thereof.
 
Published in local daily samaj on 30-07-08